Time is a commodity which we constantly need more of urgently, but there is never enough of it. Do not take the White Rabbit in Alice in Wonderland as your role model when it comes to keeping time, since if he had exercised greater time direction he wouldn’t have been late all of the time. What Is Time Management? Time Management is essentially the ability to arrange and plan the time spent on activities in one day. The result of very good time management is increased productivity and effectiveness. It’s an integral aspect of project management and involves skills such as planning, setting goals and prioritizing for a better performance.
Have you ever thought “I only lost an hour of my entire life and I won’t ever get it back”? You probably did a lot of times. There are a good deal of ‘time wasters’ within our daily (working) resides, which is the reason we require a means to handle our time better. Time Management is often connected with company, but you want this skill in each aspect of life. For project managers, it is very important to possess time management skills to be successful.A lack of effective time management may have a negative effect on a project in the long run. Time is one of the 3 triple constraints and any deviation from the schedule has an effect on the cost and scope of a project. Typically time really is money. Ineffective time management may also increase stress and frustration in the project manager and the team members. The key to good time management isn’t to work more, but to work better.
This means that you need to structure your time so you get more done in less time (without stress of course). A study from Stanford University found out that individuals who work more hours (more than 55 hours per week) do not actually get more done than those who work less than that. Here are some methods to Handle your time more efficiently:Avoid distractions Today’s world offers a great deal of distractions. Emails, instant messages, funny animal videos and so forth. It’s crucial to eliminate these distractions while working so you can concentrate on the important tasks at hand. This doesn’t indicate that you’re never allowed to watch Maru jumping into a box, but there’s a time and place for everything. If you manage your time wisely you will get work done faster, which leaves more time to relax — and yes, watch cat videos. Task list and priorities Planning is key in project management. An effective planning method is to identify all the tasks that you will need to do in order to finish a project. This can be done by building a to-do or task list.
The next step is to prioritize these tasks. It’s much better to do the more complex ones first. Doing easier tasks at the end is more sensible, because it is less probable they’ll cause delays. Estimate and track time accurately. After you’ve identified and prioritize the tasks now is the time to estimate how much time it will take to complete them. Be sure you include all constraints and other factors in your estimation. The majority of the time things will not go as planned, so include buffer times for unforeseen events into your project schedule. Also leave plenty of time for research, testing, meetings and other necessary activities. They are only human, which means that they can’t work non-stop, but need breaks to recharge. Thankfully, there are a lot of applications that help you track the time nowadays. One more advantage of ‘digitizing‘ your schedule is that it reduces paper, which isn’t simply good for the environment, but it also will help reduce the strain of having an inevitable paper chaos.Create a schedule. After all of the planning and estimating, you can create a project schedule, which includes all tasks and their duration. I understand I mention them a lot, but Gantlet charts are really a staple of project management that help you schedule activities and assign resources. For more complex projects, add a critical path to visualize which tasks are most important to finish the project.